Property inspections for residential teams
Know what changed, room by room.
Inspect from the phone. Compare move-in with move-out. Settle deposits with evidence.
MOVE-IN · MOVE-OUT · ROUTINE
Maple Residence · Living room
1420 SE Maple St, Portland, OR
Walls
Move-In
Move-Out
Change
Flooring
Move-In
Move-Out
Change
Windows
Move-In
Move-Out
Change
Light fixtures
Move-In
Move-Out
Change
| Item | Move-In | Move-Out | Change |
|---|---|---|---|
| Walls | Good | Poor AttentionMaintenance | WorsenedGood → Poor |
| Flooring | Poor Maintenance | Fair | ImprovedMaintenance resolved |
| Windows | Fair Attention | Fair Maintenance | Flags changedAttention → Maintenance |
| Light fixtures | Good | Good | Unchanged |
4 items · 3 changed · 2 photos attached
View full report →Try it - switch between inspections.
02 - THE PROBLEM
Inspections usually go wrong after they're done.
The checklist lives on paper.
Notes and PDFs nobody can search a year later.
The photos live in a camera roll.
Hundreds of pictures, none tied to a room.
Move-out becomes an argument.
No move-in record means no proof of damage.
EstateCheck keeps all three in one record.
03 - HOW IT WORKS
Three steps, one record.
One inspection, from the office to the property and back.
In the office
Schedule
Pick the type, set the date, assign an inspector.
At the property
Inspect
Rate every item on the phone, with notes and photos.
Back in the office
Compare
Open the report and see what changed since move-in.
04 - PLAN & ASSIGN
Every inspection has a date and an owner.
Managers see who is going, when, and how far along it is.
Three inspection types
Move-In, Move-Out and Routine share one workflow.
Assigned or unassigned
Unassigned inspections stay visible until someone takes them.
Progress from real data
The percentage comes from completed checklist items.
Parkview Townhouse
In ProgressCedar House
In ProgressMaple Residence
OverdueCedar House
ScheduledMaple Residence
Completed| Property | Type | Inspector | Date | Progress | Status |
|---|---|---|---|---|---|
Parkview Townhouse | Routine | Sam Patel | Sep 22, 2026 | 74% | In Progress |
Cedar House | Routine | Jordan Reyes | Sep 21, 2026 | 13% | In Progress |
Maple Residence | Move-In | Sam Patel | Sep 25, 2026 | 0% | Overdue |
Cedar House | Move-In | Unassigned | Oct 1, 2026 | 0% | Scheduled |
Maple Residence | Move-Out | Jordan Reyes | Sep 24, 2026 | 100% | Completed |
05 - ON SITE
Built for the phone in the inspector's hand.
Big controls, one item at a time, and photos saved on the item they document.
Maple Residence · Move-Out
Kitchen
Room 2 of 6Windows
Item 4 of 8Condition
Note
Photo evidence
Next: Bedroom
Room by room
Default rooms keep every inspection in the same order.
Good, Fair or Poor
One tap per item, large enough for a thumb.
Two independent flags
Needs attention marks it for review. Needs maintenance marks repair work.
Photos on the item
Evidence is attached where it belongs, not lost in a camera roll.
06 - THE REPORT
A report you can hand to anyone.
A structured record, organized by room.
Summary first
Counts of rooms, items, flags and photos at the top.
Grouped by room
Findings follow the same room order used on site.
Evidence on the item
Notes and photos sit next to the finding they prove.
Move-Out Inspection Report
CompletedMaple Residence
1420 SE Maple St, Portland, OR 97214
- Type
- Move-Out
- Inspector
- Jordan Reyes
- Completed
- Sep 24, 2026, 4:42 PM
- Type
- Move-Out
- Completed
- Sep 24, 2026, 4:42 PM
- Inspector
- Jordan Reyes
Summary
6
Rooms
23
Items
7
Attention
3
Maintenance
9
Photos
Room findings
Entry
3 of 3 itemsScuff marks along the lower edge.
Kitchen
3 of 3 itemsLeft pane cracked, frame needs repair.
Showing 2 of 23 items
07 - BEFORE & AFTER
What changed since move-in.
Every item, lined up against its move-in condition.
Move-In vs Move-Out
Maple Residence
Move-In Mar 12, 2026 · Move-Out Sep 24, 2026 · Jordan Reyes
6
Items compared
2
Condition changed
1
New attention issue
2
New maintenance issues
Living room
3 itemsWalls
Move-In
Move-Out
Change
Flooring
Move-In
Move-Out
Change
Windows
Move-In
Move-Out
Change
08 - PROPERTY HISTORY
Every property keeps its own record.
Each property holds its details and every inspection done on it, newest first.
Maple Residence
1420 SE Maple St, Portland, OR 97214
Apartment · 2 bed · 1 bath
Inspection history
Move-InSep 25, 2026 · Sam Patel
Overduenext tenant · not started
Move-OutSep 24, 2026 · Jordan Reyes
Completed23 items · 7 attention · 3 maintenance
Compare with Move-In →Move-InMar 12, 2026 · Jordan Reyes
Completed23 items · baseline record
09 - NEEDS ATTENTION
Know what needs you today.
The dashboard puts overdue inspections and flagged findings at the top, so nothing waits in a list.
Overdue
Scheduled inspections past their date.
Flagged findings
Inspections with items marked Needs attention or Needs maintenance.
One click to act
Each entry opens the inspection or its report.
3
Active properties
1
Upcoming (7 days)
2
In progress
5
Needs attention
Needs attention
5 inspections- Overdue
Maple Residence
Move-In · scheduled Sep 25, 2026 · overdue
- In Progress
Cedar House
Routine · 1 maintenance
- In Progress
Parkview Townhouse
Routine · 5 attention · 4 maintenance
- Completed
Maple Residence
Move-Out · 7 attention · 3 maintenance
10 - INSPECTION TYPES
One workflow, three inspection types.
Move-In, Move-Out and Routine inspections use the same rooms, the same ratings and the same report.
| Move-In | Move-Out | Routine | |
|---|---|---|---|
| When | Before the tenant moves in. | When the tenancy ends. | During the tenancy. |
| Purpose | Sets the baseline condition of every item. | Records the condition the tenant leaves behind. | Catches maintenance issues early. |
| Result | A dated report to compare against later. | A report plus a side-by-side comparison with the Move-In. | A report with flagged items to follow up. |
Move-In
When
Before the tenant moves in.
Purpose
Sets the baseline condition of every item.
Result
A dated report to compare against later.
Move-Out
When
When the tenancy ends.
Purpose
Records the condition the tenant leaves behind.
Result
A report plus a side-by-side comparison with the Move-In.
Routine
When
During the tenancy.
Purpose
Catches maintenance issues early.
Result
A report with flagged items to follow up.
11 - CONDITION LEGEND
One vocabulary for condition.
Everyone rates condition the same way, so every report means the same thing.
Condition - one per item
No visible damage or wear beyond normal use.
Visible wear or minor damage. Still works as intended.
Damaged, broken or not working as intended.
Flags - optional and independent
The manager should review this finding.
This item needs repair work.
An item can have both flags, one or none. Flags never change the condition rating.
12 - FAQ
Questions before you start.
Start your next inspection with a record you can stand behind.
Add a property, schedule an inspection and run it from your phone.